Business Process Outsourcing

SERVICES AND STRATEGIES FOR DIGITIZING PAPER

Digital transformation begins with digitization. Paper stored on on shelves, in filing cabinets, and off-site in boxes lock in data that only can be found through physical searches. Scanning records and indexing information gives you the digital access you need. From historical files to the documents you generate daily, and even digitizing mail for critical processes, a digitization strategy ensures quick access to data and the safe storage of your business information.

• BACKFILE SCANNING

  Digitizing your files will give you easier access to the information currently locked inside. Instead of hunting through filing cabinets or boxes to find what you, or an auditor, needs, you will decrease your search time and increase your work time.

  
  

  
  

  
  

  SAVING SPACE

  Saving paper files means you need in-house space to store them or external facilities to keep watch. Both incur a cost to you for the storage space, making digitizing the smart, space-saving solution.

  INCREASING ACCESSIBILITY

  Quickly conduct digital searches to find the document and information you need without digging through boxes or filing cabinets.

  ENABLING INTEGRATION

  What else can you do with digital documents? Use the information in other line-of-business systems (ERP, HRIS) to increase accuracy and reduce manual input time.

  MITIGATING RISK

  Gone are the days of open access. You can control who can access your documents by business rules - while protecting them from physical disasters like fire and flood.

  STOP OUTSIDE STORAGE

  If you have paper and other objects you are storing off-site – digitize the paper and reduce (or eliminate) your storage footprint and its related costs.

• DAYFORWARD STRATEGY

  On-going scanning ensures that your organization stays paperless and opens the door to doing more with your critical documents through line-of-business integrations, automation and compliance needs.

  
  

  
  

  
  

  MAINTAINING PAPERLESS DEPARTMENTS

  Build a day-forward strategy department by department to preserve your paperless environment and to maintain information searchability and accessibility.

  AUTOMATION

  Digitization opens the door to actively managing your content, processes, data with automation. With a content service platform you can eliminate more manual work through electronic tracking, routing, esignature approvals and eforms to support all aspects of your operation.

  EASING COMPLIANCE CONCERNS

  End the annoyance of collecting documents for auditors. With your information digitized, you can quickly find and aggregate what you need to support your compliance review.

• DIGITAL MAIL AS A SERVICE

  Digitize your mail for critical functions, like claims processing or the intake of invoices, so business units downstream can take action without delay.

  
  

  
  

  
  

  SUPPORTING BUSINESSES DOWNSTREAM

  Eliminate the frustration of waiting for postal mail to flow through your company, and risk of lost or misdirected information by setting up digital mail as a service to process your mail for critical business processes.

  RECEIVING DIGITAL IMAGES

  We set up a P.O. Box or email for our imaging facility to capture, classify, and check for all required information off of your critical incoming mail and correspondences, such as invoice. This allows us to deliver digital images for uploading to your line-of-business system.